Automation Roadmap

A Clear Path to Compliant Automation

It starts with a free roadmap and continues through implementation and ongoing support. Every step is built around customer data privacy. Not a sales pitch — a genuine assessment you can act on independently, with options for larger organisations.

Book Your Free Roadmap

Deliverables

What's in the report

Every roadmap delivers these specific, actionable outputs — a complete compliance and automation assessment in 5-7 business days.

  • Executive Risk Summary & Score

    A 2-page overview in clear language — no jargon — with a clear rating of your data handling and automation readiness that flags your specific risk areas.

  • Data Flow Diagram

    A visual map of how sensitive data moves through your organisation — where it's stored, who accesses it, and where gaps exist.

  • Compliance Gap List

    Every missing document, unsafe practice, and governance gap — prioritized by risk level and effort to fix.

  • Safe / Unsafe / Conditional AI List

    Each workflow clearly rated: what's safe to automate, what requires conditions, and what should never be automated.

  • Workflow Automation Matrix

    Every admin process scored by manual effort, error risk, data sensitivity, automation potential, and compliance exposure.

  • Approved Architecture Plan

    For each safe automation, the recommended approach — on-prem, hybrid, or (rarely) cloud — with GDPR justification.

  • Phased Implementation Roadmap

    Phase 1: Fix compliance risks. Phase 2: Implement safe automations. Phase 3: Establish ongoing monitoring and optimization.

How the roadmap works

A structured one-week process that respects your time while covering all five critical areas.

Day 1: Initial Consultation

A 60-75 minute guided conversation about your operations, tools, data handling, and pain points — no technical jargon. This is where we assess your company profile and risk context: size, digital maturity, and existing tools, to determine your risk tier and automation readiness.

Days 2-3: Data Mapping & Analysis

The customer selects three processes to improve. We map those data flows — intake, records, imaging, billing, communications — classifying each by sensitivity and GDPR compliance exposure.

Days 4-5: Risk Assessment & Architecture

For each candidate, an AI risk & architecture assessment evaluates whether cloud, hybrid, or on-prem AI is appropriate — keeping external AI to non-sensitive tasks, with GDPR article references for every decision.

Days 6-7: Report & Recommendations

We turn findings into a compliance gap & action plan — missing documentation, unsafe data handling, and governance gaps, prioritized into a clear plan. You receive a complete written report you can act on, with or without us. The next section details exactly what it contains.

Structured planning process

Our service pillars

Each service builds on the previous one, from the free roadmap through implementation and ongoing support — with options for larger organisations.

Free Automation Roadmap

A 5-7 day assessment of your data flows, compliance posture, and automation opportunities. You receive a detailed report with risk scores and a clear roadmap.

Compliant Implementation

We fix broken workflows first, then automate them — things like reminders, follow-ups, or billing — using on-prem or hybrid architectures, with GDPR principles built in from day one. When the alert needs to leave the network entirely, we can scope an on-prem SMSEagle SMS gateway as the delivery channel.

Ongoing Support & Monitoring

Continuous optimization, compliance updates as regulations evolve, and performance monitoring. Your long-term AI compliance partner.

MedCore Private AI (Enterprise)

Fully on-premise, medical-grade AI infrastructure for medium healthcare organizations. Purpose-built LLMs, fine-tuning, and complete data sovereignty.

Roadmap Questions

Common questions about the automation roadmap.

How much of my time does it require?
About 2-3 short conversations totaling 60-75 minutes. We do the heavy analysis work. Your role is to answer questions about your current operations and tools.
Is there really no obligation?
None. You receive a complete report you can act on independently. There is no pressure or commitment required.
What if you find serious compliance issues?
We report them clearly and prioritize them in your roadmap. This happens frequently — most companies have gaps they're unaware of. We never use findings to pressure you. We present facts and recommendations.
Can we implement the recommendations ourselves?
Yes. The report is designed to be actionable regardless of whether you work with us. We include specific steps, not vague suggestions. Many practices fix simple compliance gaps on their own.
What happens after the roadmap?
We present the report and walk you through the findings. If you want to proceed with implementation, we provide a fixed-price proposal based on the roadmap findings. If not, you keep the report with no strings attached.
Why is the roadmap free?
The roadmap builds trust and demonstrates our expertise. When clients see the depth of analysis, many choose to proceed with implementation. It's our way of proving value before asking for a commitment.
How do you determine implementation pricing?
Pricing is based on the roadmap findings — number of workflows to automate, complexity, and compliance requirements. We provide a fixed-price proposal after the roadmap so there are no surprises. Quick wins typically run €1,500-3,000, comprehensive packages €5,000-15,000.
Is the monthly support plan required?
No. Monthly support is optional but recommended. Regulations change, automations need tuning, and new opportunities emerge. The support plan ensures your automations stay compliant and optimized over time.
What payment methods do you accept?
We accept bank transfers and major payment methods common in Spain and the EU. Payment terms are discussed during the proposal phase — typically 50% upfront and 50% on delivery for implementation projects.
Can we start small and expand later?
Absolutely. That's our recommended approach. Start with the free roadmap, implement 1-2 quick wins, see the results, and then decide if a comprehensive package makes sense. No pressure to commit to everything upfront.
What does MedCore Private AI cost?
MedCore Private AI is priced per project based on infrastructure scope, model requirements, and organization size. Typical deployments range from €25,000 to €150,000+, with monthly support plans available. This includes hardware specification and procurement, software deployment, model customization, compliance documentation, and training. Contact us for a detailed assessment and quote.

Every engagement starts with a free automation roadmap

No commitment required. Get a clear picture of your automation opportunities and compliance posture before making any decisions.

Book Your Automation Roadmap